Advisory Boards

Officers and Members

1.  The Librarian shall be responsible for the management of the Library operation. The Librarian shall present at meetings any recommendation to improve library service.
2.  The officers of the Board shall be a Chairman and Secretary elected from the members. The office of the Secretary may be held by the librarian if the Board so wishes.
3.  The Chairman shall preside at Board meetings and appoint the necessary committees to carry out the action of the board.
4.  The Secretary  shall keep a record of attendance at meetings, record official action of the board, and keep minutes of the meetings.
5.  The number of members shall be six (6) members as appointed by the Town Council. No more than two (2) members will be from the ETJ (extraterritorial jurisdiction).
6.  The members shall serve a term of two (2) years and appointments of terms are to be staggered so that all will not be newly appointed.

Appointments and Terms

1. There shall be a Planning Board consisting of seven (7) members, and two (2) alternate members may also be appointed to the Board. Four (4) full members appointed by the Town Council shall reside within town. Three (3) members appointed by the Johnston County Board of Commissioners, shall reside in the town’s extraterritorial jurisdiction. Two (2) alternates may be appointed by the Town Council. If either of the alternate positions is to be filled by a resident in the extraterritorial jurisdiction, the Johnston County Board of Commissioners must also approve the appointment. If, despite good faith efforts, enough residents of the extraterritorial jurisdiction cannot be found to fill the seats reserved for residents of that area, then the Johnston County Board of Commissioners may appoint other residents of the County (including residents of the Town) to fill these seats. If the Johnston County Board of Commissioners fails to make these appointments within ninety (90) days after receiving a resolution from the Town Council requesting that they be made, the Town Council may make them.
2. Board members shall be appointed for three year staggered terms, but members may continue to serve until their successors have been appointed. Vacancies shall be filled for the unexpired terms only.
3. The alternates may sit in lieu of either in-town or out-of-town members. All members (including alternate members when sitting in lieu of a regular member)  may participate in and vote on all issues before the Board regardless of whether the issue affects property within the Town or within the extraterritorial jurisdiction.
4. Faithful attendance at the meetings of the Board is considered a prerequisite for maintenance of membership on the Board. No member may serve more than three (3) consecutive terms or a total of the (10) years on the Planning Board. A former member may serve for another three (3) terms or a total of ten (10) years after a two (2) year consecutive waiting period. During the waiting period, the citizen may serve on another board, commission, committee or authority.

Meetings

1. The Planning Board shall establish a regular meeting schedule and shall meet frequently enough so that it can take action in conformity with section 17-1405, “Applications to be Processed Expeditiously.”
2. When the Board acts solely in its advisory capacity (for example, when it considers rezoning applications), it need not conduct its meetings (or portions of meetings) strictly in accordance with the quasi-judicial procedures set forth in articles XIV and VI, Part 1 of this chapter. However, it shall conduct its meetings so as to obtain necessary information and to promote the full and free exchange of ideas.
3. When the Planning Board considers recommendations on special use permits, it acts in a legislative capacity and, accordingly, is not required to observe the procedural requirements set forth in articles VI and XIV of this chapter. When the Planning Board presents recommendations to the Town Council on quasi-judicial matters, such as special use permits, the presenters shall present sworn testimony and observe all of the requirements of a quasi-judicial proceeding.
4. Minutes shall be kept of all Board proceedings.
5. All Board meetings shall be open to the public, and whenever feasible the agenda for each Board meeting shall be made available in advance of the meeting.
6. Whenever the Board is called upon to make recommendations concerning a conditional zoning request, notice shall be given in accordance with section 17-1703. Whenever the Board is called upon to consider a special use permit request, notice shall be given in accordance with section 17-1451.